All pay requests for A/E contract work must be entered on a South Dakota State VOUCHER form (whether paper or electronic) when you request payment for work done through our office.

If you wish to complete a traditional pay application using the carbon copy VOUCHER form, please contact our office for the forms at the address above.

If you wish to complete the electronic pay application VOUCHER form, first refer to the example and then save the electronic VOUCHER file on your computer or print it out. Then fill in your voucher information using the example as a guide.

Enter your name and address in the section marked (Payee). Enter your Federal Tax ID number above your name in the Vendor Number square. If applicable, enter your company’s invoice number in the Invoice No. square. Enter the Project Name and OSE Project Number exactly as found on your contract. The town is the location of the project and the institution can be filled in if applicable.

Enter the estimate number on the line provided. Pay requests must be kept separate for each contract you have on a project. Identify vouchers by their estimate number such as #3 Survey or #2 F Study. If this is final payment for the work, please mark as such (#3F). The "F" stands for final voucher on a contract.

Enter the Amount Due, Previous Estimates and Total Estimate to Date as calculated. On the electronic form, the Total Estimate to Date will automatically calculate but please verify with your records for accuracy. Sign and date the voucher on the line marked (CLAIMANT).

Your attachments to your VOUCHER form will depend on your contract. You need to send in the original VOUCHER form along with 2 copies of it. Also, send the original invoice along with 2 copies of that invoice and any other supporting documentation for items not contained in your A/E contract or when working under any other forms of contract.

Mail completed VOUCHER form and attachments to the Office of the State Engineer at the address above.